County & VA Affiliation Management

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LA County & VA Affiliations

The Dean's Office manages annual funding from Veteran's Affairs of Greater Los Angeles and LA County affiliates at Harbor-UCLA Medical Center, Olive View-UCLA Medical Center, and LAC+USC Medical Center. These affiliation agreements include funding for housestaff and physician services.

Guidance & Standard Operating Procedures

*NEW* FY25 Housestaff Budget Tool - Use this tool to model the financial impact to your DGSOM department for the CIR-SEIU collective bargaining agreement, reimbursements from our affiliates at the VA and LA County, and cost sharing with the UCLA Health System. *Updated with FY25 data*

  • Housestaff Funding Guidance

  • This guidance establishes a standard practice for ACGME accredited housestaff funding options and how to properly establish, update, and make funding corrections.

  • LA County MSAA Financial Guidance

  • This guidance describes the division of roles and responsibilities for financial management of staff, faculty, and housestaff funded by the annually approved MSAA between the UCLA DGSOM and County of Los Angeles.

Financial Management

County of Los Angeles (MSAA)

  • *NEW* MSAA Budget v. Actuals Report - Use this report to see how your year-to-date MSAA expenditures compare to approved budgets by line item. This report will be updated monthly. Current data as of March 2024.
  • FY24 Housestaff FTE Budget - The MSAA provides funding for approved DGSOM programs to rotate at County sites and will reimburse for coverage up to the approved FTEs.
  • UCPath Funding Entry Instructions - UCPath funding entries must be updated prior to the start of the fiscal year and include the correct fund number to avoid suspended payroll.
  • Requesting New County Funds - When adding or amending UCLA purchased physician services in the MSAA, Dean's Office Finance must be contacted prior to negotiations, assessment of costs, or initiation of services. Contact YDavis@mednet.ucla.edu. 

Veteran's Affairs

  • *NEW* VA Housestaff Reimbursed-to-Actuals Report - Use this report to see how your year-to-date housestaff expenditures on the VA fund compare to actual prior year reimbursements. This report will be updated quarterly. Current data as of March 2024. 
  • FY24 Daily Rate - VA funding is based on a daily rate that is calculated by the DGSOM GME Office and approved by OAA.
  • FY24 Housestaff FTE Budget - Funding is determined based on actual rotations to the VA not to exceed the number of FTEs approved by the VA Office of Academic Affiliations (OAA). Rotations exceeding the approved FTE cap may not be reimbursed and may result in a requirement for the DGSOM department to fund.
  • FY23 Timecard Data - DGSOM department administrators can view the timecard detail as submitted by the VA that is used to calculate reimbursements to the departments for housestaff rotations at the VA.
  • TIF Mapping Instructions - TIF expenses are not allowable on the VA fund and should be mapped to a discretionary DGSOM department FAU.

Points of Contact